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Zoho CRM and Trello: Streamlining Project Management

Zoho CRM integration with Trello
Published May 23, 2024
Categorized as 
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Project management can be overwhelming, like trying to juggle many tasks, teams, and deadlines at once. It's easy to get lost in the details and forget the main goal. But don't worry, project managers! There are tools that can help you stay on top of things and get your projects back on track.

Zoho CRM and Trello are two popular tools that have changed the way we do project management. Zoho CRM helps you manage your sales, marketing, and customer service teams, while Trello uses boards, lists, and cards to organize tasks and workflows.

Our Zoho consultant can bridge the gap between Zoho CRM and Trello, creating a harmonized workflow that combines the power of customer relationship management with the visual project management capabilities of Trello, fostering enhanced team collaboration and productivity.

Benefits of Integrating Zoho CRM and Trello

Increased Efficiency and Productivity

  • Automate repetitive tasks and workflows, freeing up more time for high-value tasks
  • Streamline your sales, marketing, and customer service processes with Zoho CRM's powerful automation features
  • Use Trello's visual boards and cards to organize and prioritize tasks, making it easy to focus on what needs to be done

Improved Team Collaboration and Communication

  • Get everyone on the same page with real-time updates and notifications in Trello
  • Use Zoho CRM's collaboration features to assign tasks, share files, and track progress
  •  Reduce email clutter and miscommunication with a centralized hub for project information

Integrating Zoho CRM and Trello

Using APIs to Integrate Zoho CRM and Trello

If you're comfortable with coding, you can use APIs (Application Programming Interfaces) to integrate Zoho CRM and Trello. Here's a high-level overview of the process:

  1. Step 1: Get your API keys from Zoho CRM and Trello
  2. Step 2: Set up an API connection between the two tools
  3.  Step 3: Define the data you want to sync and how it will be mapped between the two tools
  4. Step 4: Use API calls to sync data in real-time

Using Zapier to Integrate Zoho CRM and Trello

If coding isn't your thing, don't worry! Zapier is a user-friendly platform that makes it easy to integrate Zoho CRM and Trello without any coding knowledge. Here's how:

  1.  Step 1: Sign up for a Zapier account and connect your Zoho CRM and Trello accounts
  2. Step 2: Choose the trigger and action for your integration (e.g. "When a new lead is created in Zoho CRM, add a new card to a Trello board")
  3. Step 3: Customize the integration to fit your needs
  4. Step 4: Turn on the integration and watch as your data syncs in real-time!

Streamlining Project Management with Zoho CRM and Trello

  • Create and manage projects, tasks, and deadlines.
  • Assign tasks and responsibilities to team members.
  • Organize tasks and projects into boards, lists, and cards.
  • Prioritize tasks with drag-and-drop functionality.
  •   See the big picture and track progress at a glance.
  •   Identify bottlenecks and areas for improvement.
  •  Track key performance indicators (KPIs) and metrics.
  •  Analyze sales, marketing, and customer service performance.
  • Creating new tasks in Trello when a new lead is generated in Zoho CRM.
  • Updating project stages in Zoho CRM when a task is moved to a new list in Trello.


We've embarked on a journey to explore the dynamic duo of project management - Zoho CRM and Trello! We've delved into the challenges of project management, the features and benefits of Zoho CRM and Trello, and how integrating these two tools can revolutionize your workflow. From streamlining processes to enhancing team collaboration, we've seen how this powerful combo can transform your project management game.

Get in touch to maximize your business potential!

We offer solutions that can digitize and automate your processes, contact us to get started.

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